
1. Take a break. Make it a habit to stop your regular activity for a few minutes every hour. Get up from you chair and walk around. If you have non-computer tasks, spread these throughout the day to provide longer breaks from your computer.
2. Stretch the sore muscles. During your breaks, or even more frequently, stretch your shoulder muscles. Try these stretches recommended by the National Institute of Health, or these quick stretches.
3. Apply hot or cold compresses. Heat will increase blood flow to the area and relax tense muscles; do not apply heat to an inflamed area. For inflammation, cold packs can numb the pain and reduce swelling; do not to apply ice directly to the skin. Use this treatment no longer than 20 minutes at a time and only once an hour.
4. Adjust your chair. This is the foundation for good posture at your desk. First, assess the back rest of the chair. If it does not properly support your lower back, additional lumbar support may be needed. Next, change the height of the chair; your feet should rest flatly on the floor. Finally, lower the armrests in order to allow free, relaxed movement of arms and shoulders while using a keyboard or mouse.
5. Customize your work space. Shoulder pain is frequently caused by improper placement of keyboard and mouse. An adjustable tray can help place the keyboard at the optimum position slightly below elbow height, one to two inches above the legs. Place the mouse as close to the keyboard as possible, to avoid stretching to reach it. An ergonomically designed mini keyboard would allow the mouse to rest in the best position.
6. Re-situate your monitor. It should be directly in front of you at eye level. A monitor stand can provide the required height. The screen should only be 15 to 25 inches away from your eyes, so you don’t lean forward to read.
7. Try a phone headset. Frequent phone use can cause neck and shoulder strain, especially when holding the phone between your shoulder and ear. A headset can allow hand-free operation without the muscle strain.
8. Dock your laptop. It is impossible to achieve good posture while using a laptop. If you use a laptop for long periods of time, use a docking station that allows for the proper keyboard and monitor positions.
9. Build shoulder strength. Regular exercise can relax muscles and relieve stress. The National Research Center for the Working Environment used these five strength-building exercises to provide relief for shoulder pain.
10. Get medical advice. If your pain is related to an accident or fall; or if you also have chest pain, nausea, or shortness of breath, consult your doctor immediately.
Shoulder pain is often caused by poor positioning and overuse of the muscles. These ten tips can help restore proper posture at your office desk, relieve current discomfort, and prevent future injury and pain.